BYLAWS
ARTICLE I Name
The name of this organization shall be THE COMPASS CLUB.
ARTICLE II Object
The purpose of the Club shall be the development of fellowship and acquaintance among new and transitioning residents and assimilation into the life and social activities of the community.
ARTICLE III Membership
Section A. QUALIFICATIONS: Any resident to the area who wishes to subscribe to the object of the Club, may apply and upon payment of dues, become a member.
Section B. LENGTH OF MEMBERSHIP: Membership shall continue as long as a member is current in dues and remains in good standing. Good standing shall be construed to include all duties of members as outlined by these by-laws.
Section C. DUES:
1. Annual dues shall be twenty-five dollars ($25.00).
2. Dues shall be paid before an applicant can become a member of the club or any of its interest groups. A prospective member is eligible to attend two monthly meetings before dues are payable.
3. Any member who has not paid her dues by June regular meeting (refer to Article VIII, Section A) or paid via US Mail or other delivery service postmarked after June 1 will not be listed in the membership directory/yearbook and will be dropped from the membership. To be reinstated, she must pay twenty-five dollars ($25.00) which covers the cost of membership and directory/yearbook.
4. New members joining after February 1 will pay dues of fifteen dollars ($15.00) which includes the membership directory.
5. There will be a fee of twenty-five dollars ($25.00) to have the newsletter printed and mailed out.
Section D. DUTIES OF MEMBERS:
1. It shall be the duty of all members to present their best effort to volunteer and participate in as many club activities and functions as possible, thereby fulfilling the objectives of the club.
2. Voting privileges shall be each and every member's right and responsibility for the entirety of her membership.
3. The Compass Club Membership Directory shall not be used as a marketing/advertising tool.
4. Our mission and object is to promote friendship. Harassment and/or bullying of members by others cannot be tolerated. This not only pertains to gossip, second hand information being passed, but now includes cyber bullying and unkind verbiage passed on Facebook, Twitter, Blogs and Tweets. These are the prominent, public social media venues in 2015 and future social media venues are included in this by-law. The content of the cyber space posts that are in question do not have to “name names, situations or thoughts” in order to be considered harassment.
Section E: Members that are found to be in violation of this by-law will be reviewed by the board. If deemed appropriate, the member in question will have her membership terminated.
ARTICLE IV Officers
Section A. The officers of the Club shall be Immediate Past President, President, First Vice President, Second Vice President, Recording Secretary, Corresponding Secretary, and Treasurer, who shall perform the duties usually required of such officers. They shall be elected by a majority vote by the members and hold the office for one (1) year but not more than two (2) consecutive terms.
Section B. Any member in good standing shall be eligible for election to any position on the board, except for the President who must have held at least one other position prior to election.
Section C. A member shall NOT be eligible to hold various positions on the board for more than seven (7) consecutive years.
Section D. Members not eligible for Board positions may work on committees and serve as interest group chairs.
Section E. A vacancy in any office shall be filled by a majority vote of the Executive Board.
ARTICLE V Election of Officers
Section A. The Nominating Committee will work with the President and Past President to prepare a slate of officers for the annual election.
Section B. At the April meeting, the Nominating Committee shall present one nominee for each office of President, First Vice President, Second Vice President, Recording Secretary, Corresponding Secretary, and Treasurer. At that time, other nominations for an office may be made from the floor by any active member.
Section C. Nominees for the office of President shall have served on the Board.
Section D. The election of officers shall be conducted at the May Meeting. Candidates shall be elected by majority vote of those members present.
Section E. Appointments of Standing Committee Chairs shall be made by the Nominating Committee.
Section F. The June meeting shall be installation of Executive Officers and Standing Committee Chairs.
ARTICLE VI Duties of Officers
PRESIDENT: The President shall preside at all meetings of the Club, Board, and Executive Board. In consultation with other officers, she shall appoint all standing committees as she shall deem necessary. She shall be an ex-officio member of each committee.
FIRST VICE-PRESIDENT: It shall be the duty of the First Vice President to preside at meetings of the Club, Board, and Executive Board in the absence of the President, and to be the Social Chair, as well as perform other duties as the President
SECOND VICE PRESIDENT: The Second Vice President shall assist the First Vice President in all the duties of her office.
RECORDING SECRETARY: It shall be the duty of the Recording Secretary to keep and record the minutes of each business meeting.
CORRESPONDING SECRETARY: It shall be the duty of the Corresponding Secretary to keep the record of membership, and attend to all correspondence necessary to the function of the club
TREASURER: The Treasurer shall have charge of all funds of the Club. She shall collect all dues, pay all bills approved by the Executive Board and club members, and make a written report of all receipts and expenditures of the club at its meetings.
ARTICLE VII Committees
Section A. STANDING COMMITTEES: Decorations, Ways and Means, Membership, Newsletter, Philanthropy, Telephone, Communications, Interest Groups, Greeter/Hostess
Section B. DUTIES AND RESPONSIBILITIES OF STANDING
COMMITTEES:
- Decorations: Shall see that decorations are provided at Club functions.
- Ways and Means:
- Fundraising
- 50/50 and Bingo
- Membership:
- Shall be responsible for the names of women as eligible for the Club
- maintain the mailing list
- collect membership dues
- mail the printed newsletter to those members who do not have a computer
- Newsletter: Shall be responsible for the publishing and electronic distribution of the newsletter once a month.
- Philanthropy: Shall be responsible for all service programs of the Club.
- Telephone: Shall notify all active members, by phone, card, or email, of each meeting, and take reservations for said meetings and for mixed parties.
- Communications: Shall be responsible for publicizing the Club and its groups.
- Interest Groups: Shall coordinate and report on existing and proposed interest groups
- Greeter/Hostess shall be responsible for greeting members, guests and providing name tags.
ARTICLE VIII Meetings
Section A. Regular Meetings:
Regular meetings of the Club shall be held the first Tuesday of every month. The regular meeting shall consist of a business meeting, social period, and program. The regular meeting may be changed at the discretion of the Board, provided that due notice of such change shall be given to all members of the Club.
Section B. ANNUAL MEETING: The May meeting shall be the designated time at which the election of executive officers and committee chairs to serve for the ensuing year shall take place.
ARTICLE IX Resolutions and Subscriptions
No resolutions or motion to commit the Club on any matter shall be considered by the Club until it has been discussed by the Board. Such resolutions or motions, if offered at a Club meeting, shall be referred without discussion to the Board, which after having given due consideration to the matter, shall submit its recommendation. The Club may proceed to take such actions as may seem proper to the majority of the members.
ARTICLE X Bylaws Amendment
Notice regarding amendments shall be published in the newsletter and announced at the regular meeting one month prior to consideration. By laws may be amended at any regular meeting after the aforementioned rules have been met. A two-thirds vote of the members in good standing attending the meeting is required.
ARTICLE XI Rules
The rules contained in ROBERTS RULES OF ORDER, REVISED, shall govern this organization in all phases when not in direct conflict with the present Bylaws.
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